Organisers Information


Thank you for organising or thinking of organising an event in the Yorkshire region.

As a board, we are here to assist you in getting your cycle event off the ground, assisting with risk assessments, event registration and the loan of any event equipment. If you have never organised an event before and would like some advice or guidance please contact our Regional Events Officer, Matthew Gott. Matt will be more than happy to guide you through the process. Click here to contact Matthew.

Pre-event forms

Permit application (PDF)

Permit application (Word)

Event Risk Assessment form

Event vehicle insurance information

Event vehicle registration form

Tech services booking form (PDF)

Tech services booking form (Word) 


Event Day Forms

Sign on sheets (riders) (PDF)

Sign on sheets (riders) (Excel)

Sign on sheets (officials)

Parental consent form (Word)

Sign out sheets (radios)

Results card (senior) (Excel)

Results card (senior) (Word)

Results card (youth) (Word)

Commissaire expense form (Word)

Incident report form

Incident reporting matrix

Levy form (PDF)

Levy form (Word) 

Dynamic risk assessment form


Here are a range of resources that you can use at your event to promote Racesmart:

Racesmart briefing

Racesmart briefing (jpg)

Racesmart messaging for HQ (Portrait)

Racesmart messaging for HQ (Landscape) 



Useful documents

Volunteer Expense Policy

Officials list

Organiser Expenditure form

EMS Withdrawing a rider

EMS Submitting results online

Quick guides

Incident reporting matrix

Anti-doping: A guide for cyclists

Licence age categories

Radio communication equipment and technology

Radio communications race officials

Sign on

Event insurance – advice for event organisers and officials

EMS online levy payment

EMS withdrawing a rider

EMS submitting results online

Using social media for event promotion

Preparing for a podium ceremony

Writing an event press release

Youth gear restrictions: A guide for riders and parents

Dispensation for road and track

Road race flags

Road and track – sign on flow charts (these flow charts can be adapted by organisers to make them event specific to be used as guidance by the sign on stewards)

Racesmart rider briefin

Race Route and Dynamic Risk Assessment forms quick guide 

Event Risk Assessment form quick guide 


National Escort Group (NEG)

The National Escort Group was formed to provide an accredited group of motorcyclists trained to assist with the safety of events held on the public highway. Only members of the NEG are allowed to be motorcycle marshals at an event.

The region currently has several NEG riders, with the number growing as interested motorcyclists go through the training course.

Having the NEG at your  event will help to ensure the event runs smoothly once out on the road, keeping not only the riders and the convoy safe but also all other road users.

Organisers who have had the NEG at their events have all said how much better the event had run with them assisting. Any organiser wanting the NEG at their event should contact Nick Scanlon who is our regions NEG co-ordinator. Click here to contact Nick on

NEG Website Link Here

BC Website Link Here